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04 Fast Track Tasks & Workflows
04 Fast Track Tasks & Workflows
Todd Kivimaki avatar
Written by Todd Kivimaki
Updated this week

Video 4:

Streamlining Your Task and Workflow with Spiro

Introduction

  • Welcome to the final video in the fast track series.

  • Purpose: Demonstrate how to automate tasks and workflows using Spiro.

Overview of the Process

  1. Understanding Tasks

    • Explanation of tasks related to an order with images.

    • Tasks are created when an order is placed.

    • If tasks were built after an order was placed, a sync is required.

Triggering Tasks

  1. Completing the Job

    • Triggering job completion to initiate task creation.

    • Mention of the photographer portal and app for job completion.

  2. System Processing

    • Explanation of the time it takes for the system to process (1-3 minutes).

    • Overview of what Spiro does during this time:

      • Creates Dropbox folders.

      • Sets up the property website editor.

Reviewing Results

  1. Checking for Updates

    • Refreshing the page to see new tasks and Dropbox links.

    • Explanation of the organization of folders created in Dropbox.

  2. Importing Media

    • Instructions for importing unedited photos into the designated folder.

    • Sharing capabilities of the Dropbox folder with team members.

Editor's Role

  1. Editor Access and Tasks

    • Logging in as an editor to view assigned tasks.

    • Editors only see their tasks for privacy and focus.

  2. Editing Photos

    • Steps for the editor to download, edit, and upload photos back to Spiro.

    • Importance of maintaining file names for proper replacement.

Quality Control and Delivery

  1. Completing Quality Control

    • Process for reviewing images and making necessary edits.

    • Steps to complete the quality control task and send delivery emails.

  2. Finalizing the Process

    • Confirmation of task completion and email delivery.

    • Importance of getting paid before image downloads.

Syncing Existing Orders

  1. Syncing Tasks to Existing Orders

    • Instructions for refreshing tasks on previously placed orders.

    • Importance of syncing tasks for effective workflow management.

Conclusion

  1. Final Thoughts

    • Encouragement to utilize the system for efficiency.

    • Reminder of Spiro's reliability in managing a high volume of jobs.

    • Invitation for questions and support through the chat or email.

Closing

  • Thank you for participating in the series and best wishes for your workflow management!

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