Video 4:
Streamlining Your Task and Workflow with Spiro
Introduction
Welcome to the final video in the fast track series.
Purpose: Demonstrate how to automate tasks and workflows using Spiro.
Overview of the Process
Understanding Tasks
Explanation of tasks related to an order with images.
Tasks are created when an order is placed.
If tasks were built after an order was placed, a sync is required.
Triggering Tasks
Completing the Job
Triggering job completion to initiate task creation.
Mention of the photographer portal and app for job completion.
System Processing
Explanation of the time it takes for the system to process (1-3 minutes).
Overview of what Spiro does during this time:
Creates Dropbox folders.
Sets up the property website editor.
Reviewing Results
Checking for Updates
Refreshing the page to see new tasks and Dropbox links.
Explanation of the organization of folders created in Dropbox.
Importing Media
Instructions for importing unedited photos into the designated folder.
Sharing capabilities of the Dropbox folder with team members.
Editor's Role
Editor Access and Tasks
Logging in as an editor to view assigned tasks.
Editors only see their tasks for privacy and focus.
Editing Photos
Steps for the editor to download, edit, and upload photos back to Spiro.
Importance of maintaining file names for proper replacement.
Quality Control and Delivery
Completing Quality Control
Process for reviewing images and making necessary edits.
Steps to complete the quality control task and send delivery emails.
Finalizing the Process
Confirmation of task completion and email delivery.
Importance of getting paid before image downloads.
Syncing Existing Orders
Syncing Tasks to Existing Orders
Instructions for refreshing tasks on previously placed orders.
Importance of syncing tasks for effective workflow management.
Conclusion
Final Thoughts
Encouragement to utilize the system for efficiency.
Reminder of Spiro's reliability in managing a high volume of jobs.
Invitation for questions and support through the chat or email.
Closing
Thank you for participating in the series and best wishes for your workflow management!