Skip to main content
All Collections For PhotographersOrders/Scheduling
Create an Additional Appointment for an Order
Create an Additional Appointment for an Order
Todd Kivimaki avatar
Written by Todd Kivimaki
Updated over a month ago

Create an Additional Appointment on an Order

There are times when you need to schedule an additional trip(s) to a property. This could be for various reasons:

  1. You weren't able to complete all services at the original appointment

  2. You missed a room or need to reshoot a room

  3. You split services between multiple photographers

  4. You need to schedule a second trip for a twilight shoot

You are able to quickly and easily create an additional appointment in Spiro.

​​

​

1. Find and Edit the desired Order

Find and Edit the desired Order

2. Click on Create Appointment

Click on Create Appointment

➡️ Next Add Services or Custom Items for the Photographer to Complete

3. Click to Copy a Service from the Original Order

This will copy the service and add it to the additional appointment

Click to Copy a Service from the Original Order

4. Click on Add Existing Item

Form the dropdown select any service from your shopping cart

Click on Add Existing Item

5. Custom Item Setup

A Custom Item will allow you to create a "to do" item for the photographer for this additional appointment

Custom Items Options:

  1. Name - displayed to your Photographer and Client

  2. Display to Photographer - show/hide on the photographer portal

  3. Agent Pay - price invoiced to Agent

  4. Photographer Pay Out - price payout to the photographer

  5. Duration - on site time needed to complete this to do item

  6. Tasks - what tasks need done to deliver this media?

  7. Photographer Instructions - onsite instructions to the photographer

  8. Internal Notes - notes for admin about this cutom item

Custom Item Setup

6. Once you have Added To Do items for the photographer

  1. Optionally - add additional instructions to the photographer

  2. Show/Hide Order Comments from the original order

  3. Show/Hide Questions/Answers from the original order

Click Next to continue

Once you have Added To Do items for the photographer

7. Appointment Details

Confirm/Modify

  1. Appointment Duration - time onsite for Photographer

  2. is a fix - this shows to the photographer so they understand they are fixing a problem

  3. Lockbox

  4. Go Anytime - noted to the photographer in the portal

Appointment Details

8. Scheduling

Manually Pick date, time and Photographer

Automatic Scheduling - Toggle on to use the automatic scheduling calendar

Scheduling

9. Automatic Scheduling - Toggle on to use the automatic scheduling calendar

Automatic Scheduling - Toggle on to use the automatic scheduling calendar

10. Automatic Scheduling Date/Time Selector

Automatic Scheduling Date/Time Selector

11. Click on Save Changes to Create Additional Appointment

Click on Save Changes to Create Additional Appointment
Did this answer your question?