Choose your Dropbox plan based on how much storage you need, not how many people need access. Spiro shares each job folder with the people working on it, so your team doesn't need logins to your Dropbox account.
For current plans and pricing, see Dropbox plans.
Understanding how much storage you need
Choose a plan that holds 6–12 months of job files.
After that, move older files to a local drive or delete them to free up space. See Dropbox Cleanup Procedure.
Example: At our real estate photography company, we keep files for one year and tell clients this upfront. If a client asks for raw files from a job older than one year, we treat it as a new shoot.
Understanding Dropbox access for your team
Spiro shares folders from your connected Dropbox account automatically:
Photographers get their quarter folder and the job folder when they complete the job.
Editors get the job folder when their task is sent, using the Dropbox Email Address on their profile.
Admins use the connected Dropbox account.
Job folder access is removed 7 days after the delivery email is sent.
Photographers and editors need their own Dropbox account to open shared folders. There are two ways to set this up:
Each photographer has their own Dropbox account (recommended)
This is the most common setup. Ask each photographer to sign up for Dropbox. The lowest paid plan is usually enough. If they regularly run out of space, they can upgrade.
You buy Dropbox accounts for your photographers
Use this if you cover software costs for your team. Buy the lowest-priced individual plan for each photographer.
Understanding Dropbox Team accounts
Dropbox Team accounts work the same way with Spiro, with one difference:
Folder location: your Spiro Uploads folder is created in the account owner's personal space, not in a shared Team Folder. Spiro does this automatically when you connect Dropbox.
Sharing: Spiro shares job folders from there to your photographers and editors, the same as an individual account.
When to upgrade: consider a Team account only when you need more storage than an individual plan offers.
Example: Our company has 35 photographers and uses a Dropbox Team account. Spiro Uploads is in the owner's personal space. Spiro shares each job folder with the photographer and editors working on it, who open it with their own Dropbox accounts. Admin staff use the owner's account.
Notes
Don't share Spiro Uploads, a year, or a quarter folder manually. Dropbox limits shared folders to 1,500 inside a single folder and 30,000 per account, and manual shares count toward those limits. See Fixing Dropbox 400 Folder Error.
If you host video in Dropbox, deleting a video file stops it playing on the property website. See Dropbox Video Hosting Guide.
For more about how Spiro works with Dropbox, see Dropbox - One Stop Shop.