Choosing a Dropbox Plan for Spiro
Key Principle: Select a plan based on storage needs, not user count.
Spiro is designed to share the necessary project folders with your team members automatically.
Dropbox Pricing Plans
For the most current subscription options and pricing, please visit the official Dropbox website.
How Much Storage Do I Need?
Your primary goal is to have enough online storage for your active projects.
We recommend choosing a plan with enough storage to hold 6-12 months worth of project files online.
After this period, you can safely archive older files to a local drive or delete them to free up space.
Example: At our real estate photography company, we store files for one year. We communicate this policy to our clients upfront. If a client requests raw files for a project older than one year, it is treated as a new photoshoot.
Providing Dropbox Access for Your Team
You have two main options for ensuring your photographers have enough storage space.
1. Each photographer manages their own Dropbox account. (Recommended) This is the most common and efficient method.
Instruct your photographers to have their own Dropbox account (the lowest paid plan is sufficient).
Spiro will automatically un-share old project folders from their account over time, which helps manage their storage space for them. If they consistently need more space, they can upgrade to a minimal paid Dropbox plan.
2. You provide Dropbox accounts for your photographers. This is an option if you cover software expenses for your employees and want to keep project files separate between photographers.
If you are comfortable provide the login to your Dropbox account to each photogarpher.
Purchase the lowest-priced individual plan for each photographer.
Using a Dropbox Team Account
Dropbox Team accounts function similarly to individual accounts for Spiro's purposes, with one important distinction.
Folder Location: The main "Spiro Uploads" folder must be located within your personal folder structure inside the Team account, not in the shared "Team Folder" space. This is done automatically for you through the integration.
Sharing: Spiro will automatically manage sharing the correct project folders from your personal folder to your team members.
When to Upgrade: Consider a Team account only when your storage needs exceed the limits of Dropbox's personal or individual plans.
Example: Our company has 35 photographers and uses a Dropbox Team account. The master Spiro folder is in the owner's personal space and is shared with all photographers, admin staff, and editors, who access it using their own Dropbox accounts.