Photographer invoices show how much your team has earned for each completed job. Each invoice lists job details (address, payment amount, total miles, and status), making it easy to track payouts and earnings.
Why Use It
The Photographer Invoices section gives admins and photographers a complete view of job earnings and payment status. It helps you:
Track what each photographer has earned for completed jobs.
Manage invoice approval, edits, and payouts in one place.
Mark invoices as Paid once external payments are processed, keeping records clean and accurate.
Give photographers transparency into pending and completed payments through their own portals.
Note: Marking an invoice as Paid in Spiro is for recordkeeping only. Actual payments must still be handled through your payroll or external payment system.
How do I access the photographer's invoices?
Admin Side
From the left menu, go to Invoices → Photographers.
The Pending Invoices tab displays all unpaid invoices.
The Billing & Earnings tab displays invoices that have been marked as Paid.
Photographer Portal
Photographers can access their invoices by selecting Invoices from their sidebar menu.
The Pending Payments tab shows unpaid invoices awaiting processing.
Once an admin marks an invoice as Paid, it will appear under Billing & Earnings.
If a photographer can’t see any paid invoices, confirm that you’ve marked them as Paid from the admin side — otherwise, they’ll appear as unpaid on the photographer’s view as well.
From the dashboard, photographers would need to click on the invoice tab:
This would automatically show the Pending Payments
My Photographer cannot see any paid invoices
If that's the case, then most definitely, they are seeing the same on their page
If photographers cannot see anything, you would need to make sure that you have marked their invoices as paid from the admin side before it would appear on their end
How to Mark an Invoice as Paid
Go to Invoices → Photographers.
Under Pending Invoices, locate the invoice you want to mark as paid.
Click the $ icon in the Actions column.
A confirmation box will appear — click Pay Now to finalize.
The photographer will receive a notification once this is done.
How to Edit an Existing Invoice
From the same page, click the View (eye) icon next to the invoice.
You can update pricing, add or remove fees, or adjust mileage within this view.
Selecting Manage allows you to modify base service pricing and add custom fees.
Quick Tips
Always mark invoices as Paid only after processing payment externally.
Photographers will not see “Paid” status until it’s marked in Spiro.
Review invoices weekly to ensure all completed jobs are accounted for.