The Dropbox integration is a powerful feature that will allow you to automatically create and share Dropbox folders across your Photographers, Editors and Admin. Spiro will allow you to create Static or Watched folders that import automatically to the Display Page. The system can also calculate the number of expected edited images and can integrate with the Merge Fleet for automatically video editing. Dropbox folders will be unshared with all users except the photographer 3 days after the shoot date.
To add your Dropbox account:
2. Click on Settings…
3. Click on Integrations
4. Click on Dropbox Configuration
5. Click on Add Dropbox Account
6. Authenticate your Dropbox Account
7. Click on Continue to allow access to your Dropbox account
8. Once Authenticated you will be redirected back to your portal
Once your Dropbox account is authenticated you can tell the system to auto create Dropbox folders for every job.
The system will create Dropbox Folders in an organized structure
Year Folder - Every year a new folder will be created with all of your Dropbox files
Quarter Folder - inside the year folder the system will automatically create a Quarter Folder. This prevents too many folders populating in the year folder
Photographer Folder - the system will automatically create and share a folder with each photographer.
Job Folder - Each time a photographer completes a job in the Photographer portal the system will automatically create a folder with the date, the job sequence number, the address, and the agent
You have the ability to define the folders that are created inside each "Job" folder
9. Create Folders
Static Folders - do not auto import back into the display page. They are just used to organize and share assets with your editors/team
Auto Import Folders - Will automatically import all media placed in the folder to the designated section on the Display Page.
-IE: If you place jpg images in an Auto Import folder that is linked to the Delivery Section "Photos" these images will automatically upload to the Display Page (no need for manual uploading).
-Note: Auto Import Folders will not automatically import after the listing has been delivered. Once the Listing have been delivered you will need to manually upload all media into the system
10. To Create a Static Folder - Click the Add New Folder button in the Static folder section
11. Give your folder a Name
This "Name" will be used on ALL Dropbox folders
TIP: To better organize your Dropbox folders use a sequence number before your folder name. By default Dropbox organizes folders sequentially by Name. Place an "01" at the beginning will ensure this folder shows first.
12. Example: For Unedited Photos
01-RAW-Photos is an example of a folder to use for unedited images
13. Static Folder Options
RAW/Unedited Photos & RAW/Unedited Video Clips
If this folder contains Unedited Photos or Video tick the box by the folder name
RAW/Unedited Photos: The system will calculate the number of final images based on the total number of uploaded RAW images divided by the bracket count selected in the photographer portal. This "expected" number of images is displayed to Editors and Admin on the "Task Manager" page
RAW/Unedited Video Clips: If you are using the Merge Fleet for Automatic Video editing you will need to tell the system where the RAW unedited video clips are located for editing.
14. Add More Folders
You may add as many Static Folders as you wish by clicking the "Add New Folder Button"
15. Create Auto Imported Folders
Next you may create any needed Auto Import Folders (folder that sync back to the Display Page)
In the Auto Import Section click "Add New Folder"
16. Click on Add New Folder
17. Name the folder
This name will be used for ALL Dropbox Job Folders
18. Specify the section to import media
You have 4 choices to Auto Import media:
Photo - all media uploaded to this dropbox folder will automatically be loaded to the Gallery section of the Display Page
Video -All media will be synced to your Vimeo account and then auto imported to the Video section of the Display Page
Note: You must have the Vimeo integration added for this to work
Downloadable Files - all media will be synced to the File section of the Display Page
Floor Plans - all media will be synced to the Floor Plan section of the Display Page
Note: Please allow time for media to sync, the process is not instant and total time needed depends on the amount and size of assets. Once the Job has been delivered to the Client the system will no longer auto sync these folders to the Display Page. All changed must be done manually in the Display Page Management
19. Add All Needed Auto Import Folders
20. Click on Save Changes
For all jobs moving forward after a Photographer has completed in the portal Dropbox folders will automatically be created.
Note: Photographers will receive a Share link from Dropbox with "Quarter" Dropbox Folder. Photographer can always find each job folder by clicking the "Storage Folder" Button shown on all completed Jobs
21. Example of Photographer Portal showing "Storage Folder"
