We understand that the mileage you drive is one of the bigger pain points of being a REP. If you have a team of photographer these miles can also add up in the form of mileage payout and maximizing efficiency is important to your business!
There are many different ways you can adjust variables inside of Spiro to achieve more efficient scheduling for your daily jobs. These variable will restrict jobs to certain days effectively grouping them in time and/or location.
Also understand that the more restrictions you have to better your daily schedule the less options your clients will have for appointments. There is always a happy medium between having the "perfect" driving schedule vs giving a lot of availability to your clients.
Variables to consider to maximize your daily efficiency:
Disallow Gaps – this will require an agent to book a back to back time slot. If you have a 9am appointment that will be done at 10am and your drive time to the next jobs is 25 minutes the ONLY time slot on this day the agent will have is 10:30am (10am + 25 drive rounded up to the nearest 15 minutes)
You can find this setting under the photographer record under Scheduling and Restrictions
Max Miles Between Appointments - this setting will allow you to limit the number of miles you drive between jobs. This can help prevent backtracking and the smaller the distance between jobs the more concentrated your schedule will be
You can find this setting under the photographer record under Scheduling and Restrictions - Max Miles Between Appointments
Max Miles Per Day - similar to Max Miles between Appointment this setting will limit the total number of miles you drive in 1 day.
You can find this setting under the photographer record under Scheduling and Restrictions - Max Miles Per Day
Consider your Service Areas - if you are working out of 1 large service area you might want to create 2 or 3 smaller service areas. On your photographer account you can restrict jobs to a particular day(s) of the week. With this option you could have a north and south service area and split your time weekly between these 2 service areas
You can find this setting under the photographer record inside Service Areas - click the Advanced button on the right to select the day(s) of week you will travel to this service area
Disallow Zones - a disallow zones is a location you will not travel in a Service Area. This method works similar to option 4 above (Days of Week per Service Area). A disallow zone is a location on your service area you will not travel to. You can use a disallow zone when you are working in 2 service areas and need to further define your travel range
Similar to Disallow zones you can create an allowed zone. This is a location you are allowed to travel in a zone.
Example above of a disallow zone
You can find this setting under the photographer record inside Service Areas - click the Advanced button on the right to select the day(s) of week you will travel to this service area
Review your Onsite Duration - Onsite Duration is the time needed to perform that service at the listing. If your onsite time is too high this will create wasted downtime at each appointment and can lead to fewer appointments per day
Onsite Duration can be adjusted on both your Bundles and your Services (Under the Shopping Cart Menu item)
Customize Onsite Duration per Photographer
If you have more than 1 photographer the onsite time needed for each team member can vary. A more experienced photographer may need less time then a new photographer. On each photographer account you can tell Spiro to give this user more of less time
Find this setting on each photographer account inside Scheduling & Restrictions in the dropdown "Appointment Duration Modification"
A combination of the above settings can help you fine tune your schedule to maximize efficiency and also give acceptable availability that your clients expect.