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Invoice Schedule & Reminders

Written by Todd Kivimaki
Updated today

Spiro will automatically create invoices and invoice reminders based on your system settings.

Pay Before Download (Agents Only)

  1. Spiro will invoice when the delivery email is sent out

  2. If the invoice goes unpaid for 7 days Spiro will automatically send a reminder invoice.

  3. As long as the invoice is unpaid Spiro will send a reminder invoice every 7 days

  4. On the 5th reminder email, an SMS will also be sent as a reminder

Agents

Weekly Invoicing Pay Before Download

  1. Spiro will invoice for all jobs that have been “photographer completed” within the previous week

  2. The invoice will automatically be created and sent on Tuesday

  3. If the invoice goes unpaid for 7 days Spiro will automatically send a reminder invoice.

  4. As long as the invoice is unpaid Spiro will send a reminder invoice every 7 days

  5. On the 5th reminder email, an SMS will also be sent as a reminder

Monthly Invoicing

  1. Spiro will invoice for all jobs that have been “photographer completed” within the month

  2. The invoice will automatically be created and sent on the 1st of the following month.

  3. If the invoice goes unpaid for 14 days Spiro will automatically send a reminder invoice.

  4. As long as the invoice is unpaid Spiro will send a reminder invoice every 14 days

  5. On the 5th reminder email, an SMS will also be sent as a reminder

Companies

Weekly Invoicing

  1. Spiro will invoice for all jobs that have been “photographer completed” within the previous week

  2. The invoice will automatically be created on Tuesday

  3. Spiro will automatically send the invoice 5 days after it has been created, giving you time to approve/modify the invoice before it goes to the client

  4. If the invoice goes unpaid for 7 days Spiro will automatically send a reminder invoice.

  5. As long as the invoice is unpaid Spiro will send a reminder invoice every 7 days

  6. On the 5th reminder email, an SMS will also be sent as a reminder

Monthly Invoicing

  1. Spiro will invoice for all jobs that have been “photographer completed” within the month

  2. The invoice will automatically be created on the 1st of the following month (but not sent yet)

  3. Spiro will automatically send the invoice on the 6th of the month, giving you time to approve/modify the invoice before it goes to the client

  4. If the invoice goes unpaid for 14 days Spiro will automatically send a reminder invoice.

  5. As long as the invoice is unpaid Spiro will send a reminder invoice every 14 days

  6. On the 5th reminder email, an SMS will also be sent as a reminder

FAQ

  1. What happens if an appointment is marked as completed after its invoicing period has passed?

    1. Invoices will still be generated and sent as normal.

      The platform will:

      • Display a “Late Completion” flag so Admins can easily identify that the appointment was completed after its original invoicing period

      • Send an email notification to the Admin with details including the date submitted, date completed, Order ID, and Invoice ID

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